Custom data

Custom data: build your own fields

The built-in profile and event fields don't cover everything every club needs. Custom data lets admins add their own fields — for members and for events — and even make the important ones part of sign-up.

What custom data is

A custom field is an extra piece of information your team defines itself — think "Shirt size", "Dietary needs", "Jersey number" or "Guardian phone". You choose where each field lives and how members answer it.

Custom fields can belong to two areas:

• User fields — extra details on each member's profile.
• Event data — information collected per event (see Events, RSVPs & calendar).

Each field is one of three types:

• Text — members type any text.
• Single selection — members pick one option (define up to six).
• Multiple selection — members pick one or many (define up to six).

Create a custom field

Creating and managing custom data is an admin job.

1. From the side menu open Admin → Custom Data.
2. Under "Add new fields", find the area you want — User fields or Event data — and tap Add field.
3. Choose a type: Text, Single selection or Multiple selection.
4. Name your field (e.g. "Shirt size"). For a selection type, add your options — at least two, up to six; use Add option for more. Tap Next.
5. On Field settings, optionally switch on Mandatory (see below), then tap Save custom field.

Mandatory fields & sign-up

When you switch a user field to Mandatory, it becomes part of the member's profile that they're asked to complete. New and existing members see a "Complete your profile!" prompt on the home screen and are guided through the missing fields on a "Complete your profile" screen before they carry on.

A mandatory field counts as done once it has a value (for selection fields, at least one option chosen). This is how you make sure everyone provides the details your club actually needs — jersey number, emergency contact, and so on.

Hide, view & manage fields

Open Custom Data → Manage Team Data to see everything in one place:

• The Team Data tab lists your members and their answers; tap the edit pencil on a member to fill in or correct their values.
• The configuration view gives each field a Req switch (make it mandatory) and a Hide switch. Hiding a field removes it from members' profiles and data-entry screens but keeps it in the admin tools, so you can bring it back any time.
• You can reorder fields and export your team's data as a spreadsheet.

Custom fields for events

Fields in the Event data area appear on events. After you open an event, the "Additional data" section has an Add event data button where members fill in your team's custom event fields for that event. Create these fields the same way — from Custom Data, choose the Event data area's Add field.

Filling in your own fields

As a member, your custom fields live on your Account page under the "Custom fields" section on the Profile tab. Tap in and enter or pick your answer — text saves automatically, and selections save as you choose them. Mandatory fields are marked so you know which ones your club requires.

Who can do what

• Admins create, hide, reorder and delete custom fields, and can fill in or correct any member's values from Team Data.
• Members fill in their own user fields on their Account page, and event fields on the relevant event.