Events, RSVPs & calendar

Events, RSVPs and the team calendar

Schedule one-off or repeating team events, invite the whole team or a few people, collect RSVPs with check-in and running-late signals, offer carpools, and mirror the schedule into your own calendar app.

What this covers

Your Home tab is the team calendar. On your phone it's a swipeable week strip with events grouped by month underneath; on a wide screen it's a month grid with the same day-by-day list. Tap any event to open its details, where you can answer the RSVP, check in, flag that you're running late, and arrange a lift. This guide walks through creating events, everything invitees can do, the tools organizers get, and how to subscribe to the calendar from Google or Apple Calendar.

Create an event or series

Anyone with permission to create events can add one. Repeating fixtures (like a weekly practice) are set up as a series — you create the pattern once and every occurrence appears on the calendar.

1. On Home, tap the + button and choose Event (on the web, tap New event in the top bar). If you had a day selected in the calendar, it's filled in for you.
2. Enter a title under Add a title and pick an event type chip (your team's own types plus defaults such as Practice).
3. Under Location, pick a venue with the site picker. The event's timezone is taken from the site, so start and end times stay correct even for away fixtures.
4. Under Time & Date, set the start and end, or switch on all-day. The resolved timezone is shown just beneath.
5. To make it repeat, tap the series card to open Series: choose the weekdays under Repeats on, a frequency (Weekly, Bi-Weekly, or Monthly), and an Ends date (Never by default), then Save.
6. Under Invitees, keep Everyone (all team members invited) or switch to Invite only and Select members.
7. Optionally turn on Public ICS to show the event on the team's public calendar, and add any Additional Information.
8. Tap Create event. It's added to the calendar and the people you invited are notified.

Event details, descriptions & custom data

Open any event to see its full details. The Details tab shows the time, location, and — whenever the organizer filled it in — an Additional Information card with the free-text notes for the event.

Below that, some teams collect a bit of extra structured info per event (for example a kit colour or a meeting point). To fill it in:

1. On the Details tab, find the Additional data card and tap Add event data.
2. A sheet lists the fields your team has set up. Type into a text field, pick a single option, or tick several — each one saves on its own as you go.

RSVP: going, maybe or not going

If you're invited to an event, let everyone know whether you'll be there.

1. Open the event. The Your RSVP card shows your current status, which starts at Awaiting response. Tap About the statuses for a quick explanation of each one.
2. Tap the status chip to open the RSVP to this event sheet.
3. Choose Going, Maybe, or Not Going. Your choice saves right away and the count updates for everyone.

You can change your answer any time before the event by tapping the chip again.

Check in and running late

Two extra signals help organizers on the day itself, without changing your RSVP.

• Check in — from 30 minutes before the start, your RSVP chip turns into a Check in button. Tapping it confirms you've arrived. Check-in uses your location to confirm you're within about 3 km of the venue (you'll see a one-time explainer, Location needed for check-in). Events without a mapped location skip that check.
• Running late? — for practices and matches, a Running late? option appears from 2 hours before the start until the event ends. Pick how late you'll be and your team sees an expected arrival time.

Carpools and rides

Every event has a Carpool tab so team-mates can share lifts to the venue.

1. Open the event and tap the Carpool tab to see Available rides and how many free seats each has.
2. To drive, tap Offer a ride and fill in the details — destination, Pickup point, Leaves at, Arrives at, a note About this ride, Free seats, and Your vehicle — then Create ride.
3. To grab a lift, tap Join on a ride to reserve a seat. You can Leave later if plans change, and a driver can Cancel ride.

For organizers: who's coming & reminders

If you created the event, or you have permission to edit events, you get a few more tools.

• See who's coming — open the RSVP tab for grouped lists: Going, Maybe, Checked in, Not going, and No response. (On the Details tab, Responses / See all jumps straight here.)
• Edit an event — tap the Edit action in the top bar to change any detail. Turn on Apply to all future events to update the rest of a series at once, then Save changes.
• Send an SMS reminder — on paid plans you can nudge people who haven't responded by text. Choose All members or select individuals, optionally Skip already reminded, and send. You'll see a per-person report and a delivery history.

Subscribe to the calendar

You can mirror your team's schedule into Google Calendar, Apple Calendar, or any app that reads calendar feeds, so events appear alongside the rest of your life and update automatically.

1. Open the side menu and find the Calendar group.
2. Choose Team Calendar URL for every team event, or Public Calendar URL for only the events marked public.
3. On iPhone and the web, the feed opens straight in your calendar app to add. On Android, the calendar link is copied for you and Google Calendar's "add by URL" page opens — paste it there.